Do we have to pay for the chocolate upfront?
In most cases you don’t have to pay for the chocolate upfront. We order chocolate, run the fundraiser, and your payment is due after 30 days. Unopened cases can be credited off of your invoice.
*Must do it within 45 days of delivery*
Do we need a fundraiser materials?
The only paperwork students have with this fundraiser is a parent letter. This letter has important dates, incentives, and a permission slip.
Do we pay for shipping?
There is a $120 shipping fee on all orders. You can avoid this charge if the order is picked up in Boise.
Non-Profits can send in an ST101 for tax exemption.
What to expect
Preplan the event
Planning Meeting!! The meeting takes roughly 20 minutes to review important dates, set goals, assign tasks and cover the prizes.
Chocolate will arrive a few days prior to our start kickoff. During our planning meeting we’ll pick the best place to store the product. 75˚ or less. Most shipments will arrive on a pallet, if you have double door access we can remove the center post and wheel the order into the storage location.
The Kickoff (Day 1)
Presentations are crucial in both educating and motivating the participants. We’ll cover the do’s and don’ts of a chocolate sale will help safeguard you from any avoidable errors. We can do an in-person kickoff or virtual without disrupting your normal schedule.
During the Fundraiser (2 weeks)
The day after our kickoff kids will be checking out cases. You’ll be busy checking out cases using a spreadsheet, and collecting money from sold cases. After the first week, things will lighten up a great deal. Cash and checks should be turned into the school and submitted to your financial institution. It is very important to keep good records of who has a case checked out.
End of Sale (Last day)
At the end of the sale we’ll use the checkout spreadsheet to collect funds from students with cases still checked out. Once all funds have been collected, and deposited, report all unopened cases to your fundraising rep. Unopened cases can be removed from from invoice and returned to the rep within 45 days of delivery.
Recap and Your responsibilities:
- Planning Meeting
- Parent letter approval, money collection and case distribution
- Chocolate Delivery
- Kickoff Presentation
- Check out cases, record-keeping, and money collection
- Rally and Motivate sellers
- In the first week, 75% of the work will be done and you’ll be busy checking out cases, collecting money and recording sales. After the first week, things will lighten up a great deal.
- Collected Funds
- All money collected is deposited to your bank, payment to WFC afterwards